Pretend that you are leading a project that will implement a new course enrollment system for your university. You are thinking about either using a packaged course enrollment application or outsourcing the job to an external consultant. Create a Request for Proposals to which interested vendors and consultants could respond.

Department of Computer Science and Technology

Ashutosh Raghuwanshi
Project leader, Course Enrollment System

Dear Sir or Madam,

 Our university is planning for a new Course Enrollment System to automate the work flow of the enrollment process of our university. We were thinking about using one of the packaged course enrollment applications. But before doing so we want you to propose us any better option you may have. Here is a detailed listing of our requirements.

Introduction

 The Department of Computer Science and Technology, Goa University requests proposals for a Course Enrollment System to be provided on or before Sunday, May 04, 2003. This system should enhance the existing system by means of accuracy, speed and simplicity. It should also cope with the problems related to the vastness of different types of courses available at the university.

Obligations

 Proposed system must fulfill following criterion in order to be considered by us.

Worthwhile Features

 Although, only above features are mandatory, additional features will add value to your proposal. For Example:

• Online Help: Context sensitive help to learn more easily about the product.
• User Training: Initial user training to make them work instantly.
• Maintenance: On site software maintenance for initial few months.

 Proposal preparation guidelines are enclosed with this RFP.

Proposal Preparation Guidelines

 Here we are giving the raw format of the proposal with a few examples. Venders should follow these guidelines to make their proposals more readable to us.

History and Current status

 About the current and previous status of the company with following documents.

• Proof of the performance history.
• Growth of the status. Optionally a of annual growth chart.
• Financial strength, bank security, financial audit statement, etc.

System Documentation

 Sample document of any similar system developed by your company. It might include some reviews also.

Policies and Procedures

 Legal and strategically policies of your company that might affect this contract like any discount payment policies etc.

General Skeleton Design of System

 A summary of the proposed system's design which might have raw DFDs etc.

Hardware Requirements

 Any mandatory hardware. like:

• Processor Speed.
• Disk Space.
• Primary Memory.
• Network Type. etc.

Hardware Requirements

 Any mandatory software. like:

• Operating System.
• RDBMS Backend.
• Support Programmes.
• APIs. etc.

Specialities

 Any plus points that your system might have. Like:

• Compatibilities
• User Friendliness
• Vendor Support
• Modularity
• Reliability Measures etc.

Price and Financing

 Detailed list of price according to features, payment types and financial facilities available.

Evaluation Methodology

 Simulation and benchmark tests may be scheduled during evaluation as required. Personal contacts to users for knowing their experiences. Check the performance in real online running system.